4OUR Constitution

NAME
1. The name of the incorporated association shall be "CABOOLTURE COMMUNITY FM RADIO ASSOCIATION INC." ( in these rules called "The Association" ).
OBJECTS
1. The objects for which the association is established are:-
2. To enable groups and persons representing a wide range of community interests and concerns to broadcast to people in Caboolture and surrounds predominantly matters of special interest or relevance to people in that area.
3. To broadcast Christian programmes every Sunday.
4. To provide this service through an independent non-profit radio station owned and operated by the association.
5. To encourage community involvement in program production.
6. To apply for and hold a licence under the provisions of the Broadcasting Services Act 1992 and any subsequent amendments thereto.
7. To provide training for members of the community who wish to perform voluntary work at the station in whatever areas the association requires volunteers.
POWERS
1. The powers of the association in furtherance of the objects of the association, are:-
2. To take over the funds and other assets and the liabilities of the present unincorporated association known as the Caboolture Community FM Radio Association.
3. To subscribe to, become a member of and co-operate with any other association, club or organization, whether incorporated or not, whose objects are altogether or in part similar to those of the association PROVIDED THAT the association shall not subscribe to or support with its funds any club, association or organization which does not prohibit the distribution of its income and property among its members to an extent at least as great as that imposed on the association under or by virtue of rule 27 (10).
4. To buy, sell and deal in all kinds of articles, commodities and provisions, both liquid and solid, for the members of the association or persons frequenting the association's premises.
5. To purchase, take on lease or in exchange, hire and otherwise acquire any lands, buildings, easements or property, real and personal and any rights or privileges which may be requisite for the purposes of, or capable of being conveniently used in connection with any of the objects of the association PROVIDED THAT in case the association shall take or hold any property which may be subject to any trusts the association shall only deal with the same in such manner as is allowed by law having regard to such trusts.
6. To enter into any arrangements with any government or authority that are incidental or conducive to the attainment of the objects and the exercise of the powers of the association; to obtain from any such government or authority any rights, privileges and concessions which the association may think it desirable to obtain; and to carry out, exercise and comply with any such arrangements, rights, privileges and concessions.
7. To appoint, employ, remove or suspend such managers, clerks, secretaries, servants, workmen and other persons as may be necessary or convenient for the purposes of the association.
8. To remunerate any person or body corporate for services rendered, or to be rendered, and whether by way of brokerage or otherwise in placing or assisting to place or guaranteeing the placing of any unsecured notes, debentures or other securities of the association, or in or about the association or promotion of the association or in furtherance of its objects.
9. To construct, improve, maintain, develop, work, manage, carry out, alter or control any houses, building, grounds, works or conveniences which may seem calculated directly or indirectly to advance the association's interests, and to contribute to, subsidise or otherwise assist and take part in the construction, improvement, maintenance, development, working, management, carrying out, alteration or control thereof.
10. To invest and deal with the money of the association not immediately required in such manner as may from time to time be thought fit subject where applicable to regulation 32 (14) of the Collections Regulation 1975.
11. To take, or otherwise acquire, and hold shares, debentures or other securities of any company or body corporate.
12. To lend and advance money or give credit to any person or body corporate, to guarantee and give guarantees or indemnities for the payment of money or the performance of contacts or obligations by any person or body corporate, and otherwise to assist any person or body corporate.
13. To borrow or raise money either alone or jointly with any other person or legal entity in such manner as may be thought proper and whether upon fluctuating advance account or overdraft or otherwise to represent or secure any moneys and further advances borrowed or to be borrowed alone or with others as aforesaid by notes secured or unsecured, debentures or debenture stock perpetual or otherwise, or by mortgage, charge, lien or other security upon the whole or any part of the association's property or assets present or future and to purchase, redeem or pay-off any such securities.
14. To draw, make, accept, endorse, discount, execute and issue promissory notes, bills of exchange, bills of lading and other negotiable or transferable instruments.
15. To sell, improve, manage, develop, exchange, lease, dispose of, turn to account or otherwise deal with all or any part of the property and rights of the association.
16. To take part or hold mortgages, liens or charges, to ensure payment of the purchase price, or any unpaid balance of the purchase price, of any part of the associations property of whatsoever kind sold by the association, or any money due to the association from purchasers and others.
17. To take any gift property, whether subject to any special trust or not, for any one or more of the objects of the association but subject always to the proviso in subrule (4).
18. To take such steps by personal or written appeals, public meetings or otherwise, as may from time to time be deemed expedient for the purpose of procuring contributions to the funds of the association, in the shape of donations, annual subscriptions or otherwise.
19. To print and publish any newspaper, periodicals, books or leaflets that the association may think desirable for the promotion of its objects.
20. To amalgamate with any one or more incorporated associations having objects altogether or in part similar to those of the association and which shall prohibit the distribution of its or their income and property among its or their members to an extent at least as great as that imposed upon the association under or by virtue of rule 27 (10).
21. To purchase or otherwise acquire and undertake all or any part of the property, assets, liabilities and engagements of any one or more of the incorporated associations with which the association is authorized to amalgamate.
22. To transfer all or any part of the property, assets, liabilities and engagements of the association to any one or more of the incorporated associations with which the association is authorized to amalgamate.
23. To make donations for patriotic, charitable or community purposes.
24. To transact any lawful business in aid of the Commonwealth of Australia in the prosecution of any war in which the Commonwealth of Australia is engaged.
25. To do all other things as are incidental or conducive to the attainment of the objects and the exercise of the powers of the association.
CLASSES OF MEMBERS
1. The membership of the association shall consist of the following classes:
  1. ORDINARY MEMBERS
  2. JUNIOR MEMBERs
  3. BUSINESS MEMBERS
  4. COMMUNITY ORGANIZATION MEMBERS
  5. ASSOCIATE MEMBERS
  6. LIFE MEMBERS
2. The number of members in each class of membership shall be unlimited.
3. All ordinary members shall be aged 18 years or over.
4. All persons appointed to represent business members or community organization members shall be aged 18 years or over.
5. The board shall, if it deems fit, recommend to the annual general meeting that any person who, in the opinion of the board, has rendered outstanding service to the association be elected a life member of the association, without the payment of any fee, and such person shall be deemed to be a life member of the association if a resolution to that effect shall be passed by two-thirds of the ordinary members present and entitled to vote at such annual general meeting.
  1. Any person deemed to be a life member of the association shall be entitled to the rights of an ordinary membership for the balance of the term of their natural life without the payment of any membership fee.
6. Any person, firm or company conducting any business in Caboolture or surrounds shall be eligible for membership as a business member.
7. Any non-profit association registered with the appropriate authority which operates solely or predominantly in Caboolture or surrounds shall be eligible for membership as a community organization member of the association subject to these rules.
8. Any group of persons, club or association that the Board considers does not fit within any other class of membership may apply to become an Associate Member.
RIGHTS OF MEMBERS
1. Ordinary members shall be entitled to:
  1. vote at all general meetings
  2. become members of the board
  3. receive discounts at any community trader and sponsored venues where advertised.
2. Junior members shall be entitled to:
  1. receive discounts at any community trader and sponsored venues where advertised
  2. but shall NOT be entitled to:
    1. vote at any general meeting
    2. become members of the board
3. Business members nominees shall be entitled to:
  1. vote at any general meeting
  2. but shall NOT be entitled to:
    1. become members of the board
    2. receive discounts at any community traders and sponsored venues where advertised
4. Community organization members nominees shall be entitled to:
  1. vote at all general meetings
  2. become members of the board
  3. but shall NOT be entitled to:
    1. receive discounts at any community traders and sponsored venues where advertised
5. Associate members shall NOT be entitled to:
  1. vote at any general meeting
  2. become members of the board
  3. receive discounts at any community traders and sponsored venues where advertised
6. Business members shall be entitled to a discount on the normal cost of sponsorship messages broadcast over the radio conducted by the association at such rates, times and of such duration as the board may determine.
7. All members may be entitled to such other benefits of membership as the board may from time to time determine.
MEMBERSHIP
1. Every application for any class of membership of the association shall be in writing signed by the applicant and shall be in such form as the board may from time to time prescribe.
2. All applications for business and community organization membership shall be signed by a person authorised by the applicant to do so.
3. In the case of a business or community organization membership application the applicant shall appoint a person intended to receive notices or exercise rights on behalf of the business or organization concerned.
4. Business and community organization members may change the appointed person at any time provided such changes are notified to the secretary in writing by a person authorized by the member to do so.
5. Business and community organization members may appoint an alternate to exercise those rights given the original appointee providing that such alternate only act during the period that the original appointee is unable to do so.
6. No alternate shall act until the secretary has been notified of the appointment in writing.
7. Where application is made from a family group, membership of that family group shall be deemed to consist of a maximum of two ordinary members and any number of junior members.
8. In the case of an associate membership application the applicant shall appoint a person to receive notices or exercise rights on behalf of the member concerned.
  1. Associate members may appoint, change appointments or appoint an alternate consistent with rules 6 (2) (a), (b) and (c).
9. The Board may, if it deems fit and subject to these Rules, invite any group of persons, club or association to become an Associate Member.
10. Upon the Board receiving an invitation acceptance in writing and any applicable membership fee the board may determine that that group of persons, club or association are Associate Members.
MEMBERSHIP FEES
1. The membership fees for each class of membership shall be such sum as the members entitled to vote shall from time to time at any general meeting determine PROVIDED THAT different fees may be fixed for each class of membership with reductions for members who are pensioners and where ordinary and junior members belong to the same family.
2. The membership fees for each class of membership shall be payable at such time and in such manner as the board shall from time to time determine.
3. The board may in exceptional circumstances vary the payment of any member's fee.
ADMISSION AND REJECTION OF MEMBERS
1. Upon successful completion of the specified application form and payment of the associated fees each member of the community shall automatically be accepted to the class of membership applied for unless the applicant’s membership was previously terminated under these rules.
2. Where the board has previously terminated the membership of the applicant the board shall determine the admission and or rejection of the application. Where the board intends to reject the application the applicant concerned shall be given a full and fair opportunity to present the case and if the board resolves to reject the application it shall instruct the secretary to advise the applicant in writing of the decision accordingly.
3. Upon acceptance or rejection of an application for any class of membership, the secretary shall forthwith give the applicant notice in writing of such acceptance or rejection. In the case of a rejection of any application for membership, the secretary shall also forthwith refund the total amount of any fee paid.
4. Should the board terminate a membership, the member shall have the right to appeal to a special general meeting called for that purpose by notifying the secretary in writing of their intention to do so.
TERMINATION OF MEMBERSHIP
1. A member may resign from the association at any time by giving notice in writing to the secretary. Such resignation shall take effect at the time such notice is received by the secretary unless a later date is specified in the notice when it shall take effect on that later date.
2. If a member:
  1. is convicted of an indictable offence: or
  2. fails to comply with any of the provisions of these rules; or
  3. has membership fees in arrears for a period of two months or more; or
  4. conducts himself or herself or itself in a manner considered to be injurious or prejudicial to the character or interests of the association. the board shall consider whether the membership shall be terminated.
3. The member concerned shall be given a full and fair opportunity of presenting his, her or its case and, if the board resolves to terminate the membership, it shall instruct the secretary to advise the member in writing accordingly.
4. Should the board terminate membership, the member shall have the right to appeal to a special general meeting called for that purpose by notifying the secretary in writing of their intention to do so..
REGISTER OF MEMBERS
1. The board shall cause a register to be kept in which shall be entered the names and residential addresses of all persons admitted to ordinary membership of the association and the dates of their admission.
2. Particulars shall also be entered into the register of the names of all business members and the business address of such members and the names of all community organization members and the name and residential address of the person nominated by such members to receive notices and exercise any voting rights of the organization.
3. Particulars shall also be entered into the register of deaths, resignations, terminations and reinstatements of membership and any further particulars as the board or the members at any general meeting may require from time to time.
4. The register shall be open for inspection at all reasonable times by any member who previously applies to the secretary for such inspection.
MEMBERSHIP OF BOARD
1. The board of the association shall consist of a president, vice-president, secretary, treasurer, production manager, program manager, a member appointed to represent and liaise with all community organization members and one other person who must be elected from the nominees of community organization members.
2. At the annual general meeting of the association:-
  1. in each even numbered year, the president, secretary, program manager and the member representing community organization members of the board for the time being shall retire from office but shall be eligible upon nomination for re-election or reappointment as the case may be.
  2. in each odd numbered year, the vice-president, treasurer, production manager and the community organization member of the board for the time being shall retire from office, but shall be eligible upon nomination for re-election or reappointment as the case may be.
3. The election of office-bearers shall take place in the following manner:-
  1. Any two ordinary members of the association shall be at liberty to nominate any other ordinary member to serve as president, vice-president, secretary, treasurer, production manager, program manager or community organization liaison member with the election to take place in that order.
  2. The nomination, which shall be in writing and signed by the member and such member's proposer and seconder, shall be lodged with the secretary at least fourteen days before the annual general meeting at which the election is to take place.
  3. No late nominations shall be accepted unless at the time of election of the position in question no other nominations for that position have been received, in which case, nominations may be taken from the floor of the meeting.
  4. A list of the candidates' names for each position in alphabetical order, with the proposers' and seconders' names, shall be posted in a conspicuous place in the office or usual place of meeting of the association for at least seven days immediately preceding the annual general meeting.
  5. Balloting lists shall be prepared containing the names of the candidates for each office-bearing position on the board in alphabetical order, and each member entitled to vote and present at the annual general meeting shall be provided with a copy of the prepared lists.
4. The election of the members of the board who must be nominees of community organization members shall take place in the following manner:
  1. Each of the following community organizations, namely Rotary, Lions, Apex and the Ministers Fraternal, who operate solely or predominantly in Caboolture or surrounds, and the Caboolture Shire Council, shall, whilst such community organization remains a member of the association, be at liberty to nominate one representative to serve as a member of the board.
  2. Any other community organization member shall be entitled to nominate a representative in accordance with paragraph (a)
  3. The nomination, which shall be in writing and signed on behalf of the community organization by a person duly authorized, shall be lodged with the secretary at least fourteen days before the annual general meeting at which the election is to take place.
  4. A list of the candidates' names for the position in alphabetical order, with the proposers' and the community organizations names, shall be posted in a conspicuous place in the office or usual place of meeting of the association at least seven days immediately preceding the annual general meeting.
  5. Balloting lists shall be prepared containing the names of the candidates and the organization which they represent for the position on the board in alphabetical order, and each member entitled to vote and present at the annual general meeting shall be provided with a copy of the prepared lists.
5. Any member of the board may resign from membership of the board at any time by giving notice in writing to the secretary and such resignation shall take effect at the time such notice is received by the secretary unless a later date is specified in the notice when it shall take effect on that later date or such member may be removed from office at a general meeting of the association where such member shall be given the opportunity to fully present his or her case. The question of removal shall be determined by the vote of the ordinary members present at such a general meeting.
VACANCIES ON THE BOARD
1. Any member of the board may be removed from office by a decision of the majority of board members if the member concerned has not attended any duly convened board meetings during a three month period and the board has not received and accepted apologies for each and every meeting so convened.
2. The board shall have power at any time to appoint any member of the association to fill any casual vacancy on the board until the next annual general meeting.
3. In the case of a vacancy of a position on the board to be held by an ordinary member, the appointee must be an ordinary member. In the case of a vacancy of a position on the board to be held by a nominee of a community organization member, the appointee must be a nominee of such an organization.
4. The continuing members of the board may act notwithstanding any casual vacancy on the board, but if and so long as their number is reduced below the number fixed as the necessary quorum of the board, the continuing member or members may act for the purpose of increasing the number of members of the board to that number or of summoning a general meeting of the association, but for no other purpose.
FUNCTIONS OF THE BOARD
1. Except as otherwise provided by these rules and subject to resolutions of the members of the association carried at any general meeting the board:-
  1. Shall have the general control and management of the administration of the affairs, property and funds of the association; and
  2. Shall have authority to interpret the meaning of these rules and any matter relating to the association on which these rules are silent.
2. The board may exercise all the powers of the association.
  1. to borrow or raise or secure the payment of money in such manner as the members of the association may think fit and secure the same or the payment or performance of any debt, liability, contract, guarantee or other engagement incurred or to be entered into by the association in any way and in particular by the issue of debentures, perpetual or otherwise, charged upon all or any of the association's property, both present and future, and to purchase, redeem or pay off any such securities;
  2. to borrow money from members at a rate of interest not exceeding interest at the rate for the time being charged by bankers for overdrawn accounts on money lent, whether the term of the loan be short or long, and to mortgage or charge its property or any part thereof and to issue debentures and other securities, whether outright or as security for any debt, liability or obligation of the association, and to provide and pay off any such securities; and
  3. to invest in such manner as the members of the association may from time to time determine.
MEETINGS OF BOARD
1. The board shall meet at least once every calender month to exercise its functions.
  1. Community members shall be at liberty to nominate a substitute to attend board meetings if the nominated representative who usually attends is unable to do so.
2. A special meeting of the board shall be convened by the secretary on the requisition in writing signed by not less than one-third of the members of the board, which requisition shall clearly state the reasons why such special meeting is being convened and the nature of the business to be transacted thereat.
3. At every meeting of the board a simple majority of a number equal to the number of members elected and/or appointed to the board as at the close of the last general meeting of the members shall constitute a quorum.
4. Subject as previously provided in this rule, the board may meet together and regulate its proceedings as it thinks fit PROVIDED THAT questions arising at any meeting of the board shall be decided by a majority of votes and, in the case of equality of votes, the question shall be deemed to be decided in the negative.
5. A member of the board shall not vote in respect of any contract or proposed contract with the association in which such member is interested, or any matter arising thereout, and if he or she does so vote his or her vote shall not be counted.
6. Not less than two days notice shall be given by the secretary to members of the board of any special meeting of the board. Such notice shall clearly state the nature of the business to be discussed thereat.
7. The president shall preside as chairman at every meeting of the board, or if there is no president, or if at any meeting the president is not present within ten minutes after the time appointed for holding the meeting, the vice-president shall be chairman or if the vice-president is not present at the meeting then the members may choose one of their number to be chairman of the meeting.
8. If within half an hour from the time appointed for the commencement of a board meeting a quorum is not present, the meeting, if convened upon the requisition of members of the board, shall lapse.. In any other case it shall stand adjourned to the same day in the next week at the same time and place, or to such other day and at such other time and place as the board may determine, and if at the adjourned meeting a quorum is not present within half an hour from the time appointed for the meeting, the meeting shall lapse.
COMMITTEES
1. The board may delegate any of its powers to a committee consisting of such members of the association as the board thinks fit. Any committee so formed shall in the exercise of the powers so delegated conform to any regulations that may be imposed on it by the board.
2. A committee may elect a chairman of its meetings. If no such chairman is elected, or if at any meeting the chairman is not present within ten minutes after the time appointed for holding the meeting, the members present may choose one of their number to be chairman of the meeting.
3. A committee may meet and adjourn as it thinks proper. Questions arising at any meeting shall be determined by a majority of votes of the members present and, in the case of an equality of votes, the question shall be deemed to be decided in the negative.
BOARD/COMMITTEE MEMBERSHIP
1. All acts done by any meeting of the board or of a committee or by any person acting as a member of the board shall, notwithstanding that it is afterwards discovered that there be some defect in the appointment of any such member of the board, committee or person acting as aforesaid, or that the members of the board or any of them were disqualified, be as valid as if every such person had been duly appointed and was qualified to be a member of the board or of a committee as the case may be.
RESOLUTIONS
1. A resolution in writing signed by all the members of the board for the time being entitled to receive notice of a meeting of the board shall be a valid and effectual as if it had been passed at a meeting of the board duly convened and held. Any such resolution may consist of several documents in like form, each signed by one or more members of the board.
ANNUAL GENERAL MEETINGS
1. The annual general meeting shall be held within three months of the close of the financial year.
The business to be transacted at every annual general meeting shall be
1. the receiving of the boards report and the statement of income and expenditure, assets and liabilities and mortgages, charges and securities affecting the property of the association for the preceding financial year.
2. the receiving of the auditor's report upon the books and accounts for the preceding financial year.
3. the election of members as members of the board; and
4. the appointment of an auditor
GENERAL MEETINGS
1. The secretary shall convene a special general meeting:
  1. when directed to do so by the board; or
  2. on the requisition in writing signed by not less than one-third of the members presently on the board or not less than the number of ordinary members of the association which equals double the number of members presently on the board plus one or upon written request from a member whose membership has been terminated. Such requisition shall clearly state the reasons why such special general meeting is being convened and the nature of the business to be transacted thereat.
At any general meeting the number of ordinary members required to constitute a quorum shall be double the number of members presently on the board plus one.
1. No business shall be transacted at any general meeting unless a quorum of ordinary members is present at the time when the meeting proceeds to business.
2. If within half an hour from the time appointed for the commencement of a general meeting a quorum is not present, the meeting, if convened upon the requisition of members of the board or the association, shall lapse. In any other case it shall stand adjourned to the same day in the next week at the same time and place, or to such other day and at such other time and place as the board may determine, and if at the adjourned meeting a quorum is not present within half an hour from the time appointed for the meeting, the ordinary members present shall be a quorum.
3. The chairman may, with the consent of any meeting at which a quorum is present (and shall if so directed by the meeting) adjourn the meeting from time to time and from place to place, but no business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place. When a meeting is adjourned for thirty days or more, notice of the adjourned meeting shall be given as in the case of an original meeting. Save as aforesaid it shall not be necessary to give any notice of an adjournment or of the business to be transacted at an adjourned meeting.
NOTIFICATION OF GENERAL MEETING
1. The secretary shall convene all general meetings of the association by giving not less than fourteen days notice of any such meeting to members of the association authorized to vote.
2. The manner by which such notice shall be given shall be determined by the board. Notice of a general meeting shall clearly state the nature of the business to be discussed thereat.
GENERAL MEETING PROCEDURE
1. Unless otherwise provided by these rules, at every general meeting:
2. The president shall preside as chairman, or if there is no president, or if the president is not present within fifteen minutes after the time appointed for the holding of the meeting or is unwilling to act, the vice-president shall be the chairman or if the vice-president is not present or is unwilling to act then the members present shall elect one of their number to be chairman of the meeting.
3. The chairman shall maintain order and conduct the meeting in a proper and orderly manner.
4. Every question, matter or resolution shall be decided by a majority of votes of the authorised members present.
5. Every authorised member present shall be entitled to one vote and in the case of an equality of votes the chairman shall have a second or casting vote PROVIDED THAT no member shall be entitled to vote at any general meeting if such members annual subscription is more than one month in arrears at the date of the meeting.
6. Voting shall be by show of hands or a division of members unless not less than one-fifth of the authorised members present demand a ballot, in which event there shall be a secret ballot. The chairman shall appoint two members to conduct the secret ballot in such manner as the chairman shall determine and the result of the ballot as declared by the chairman shall be deemed to be the resolution of the meeting at which the ballot was demanded.
7. The secretary shall cause full and accurate minutes of all questions, matters, resolutions and other proceedings of every board meeting and general meeting to be entered in a book to be open for inspection at all reasonable times by any financial member who previously applies to the secretary for that inspection. For the purposes of ensuring the accuracy of the recording of such minutes, the minutes of every board meeting shall be signed by the chairman of that meeting or the chairman of the next succeeding board meeting verifying their accuracy. Similarly, the minutes of every general meeting shall be signed by the chairman of that meeting or the chairman of the next succeeding general meeting PROVIDED THAT the minutes of any annual general meeting shall be signed by the chairman of that meeting or the chairman of the next succeeding general meeting or annual general meeting.
BY-LAWS
1. The board may from time to time make, amend or repeal by-laws, not inconsistent with these rules, for the internal management of the association and any by-law may be set aside by a general meeting of members.
ALTERATION OF RULES
1. Subject to the provisions of the Associations Incorporation Act these rules may be amended, rescinded or added to from time to time by a special resolution carried at any general meeting PROVIDED THAT no such amendment, rescission or addition shall be valid unless the same shall have been previously submitted to and approved by the Director-General, Department of Consumer Affairs, Brisbane.
COMMON SEAL
1. The board shall provide for a common seal and for its safe custody. The common seal shall only be used by the authority of the board and every instrument to which the seal is affixed shall be signed by a member of the board and shall be countersigned by the secretary or by a second member of the board or by some other person appointed by the board for the purpose.
FUNDS AND ACCOUNTS
1. The funds of the association shall be banked in the name of the association in such bank as the board may from time to time direct.
2. Proper books and accounts shall be kept and maintained either in written or printed form in the English language showing correctly the financial affairs of the association and the particulars usually shown in books of a like nature.
3. All moneys shall be banked as soon as practicable after receipt thereof
4. All amounts of Two Hundred Dollars ($200.00) or over shall be paid by cheque signed by any two of the president, secretary, treasurer or other member authorized from time to time by the board.
5. Cheques shall be crossed "Not Negotiable" except those in payment of wages, allowances or petty cash recoupment which may be open.
6. The board shall determine the amount of petty cash which shall be kept on the imprest system.
7. All expenditure shall be approved or ratified at a board meeting
8. As soon a practicable after the end of each financial year the treasurer shall cause to be prepared a statement containing particulars of:
  1. the income and expenditure for the financial year just ended; and
  2. the assets and liabilities and of all mortgages, charges and securities affecting the property of the association at the close of that year.
9. All such statement shall be examined by the auditor who shall present his report upon such audit to the secretary prior to the holding of the annual general meeting next following the financial year in respect of which audit was made.
10. The income and property of the association whencesoever derived shall be used and applied solely in promotion of its objects and in the exercise of its powers as set out herein and no portion thereof shall be distributed, paid or transferred directly or indirectly by way of dividend, bonus or PROVIDED THAT otherwise by way of profit to or amongst the members of the association nothing herein contained shall prevent the payment in good faith of interest to any such member in respect of moneys advanced by such member to the association or otherwise owing by the association to such member to the remuneration to any officers or servants of the association or to any member of the association or other person in return for any services actually rendered to the association PROVIDED FURTHER that nothing herein contained shall be construed so as to prevent the payment or repayment to any member of out of pocket expenses, money lent, reasonable and proper charges for goods hired by the association, or reasonable and proper rent for premises demised or let to the association.
DOCUMENTS
1. The board shall provide for the safe custody of books, documents, instruments of title and securities of the association.
FINANCIAL YEAR
1. The financial year of the association shall close on the thirtieth day of June in each year.
DISTRIBUTION OF SURPLUS ASSETS
1. If the association shall be wound up in accordance with the provisions of the Associations Incorporation Act 1981, and there remains, after satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid to or distributed among the members of the association, but shall be given or transferred to some other institution or institutions having objects similar to the objects of the association, and which shall prohibit the distribution of its or their income and property among its or their members to an extent at least as great as is imposed on the association under or by virtue of rule 27 (10) such institution or institutions to be determined by the members of the association.

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